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At Tea Gardens, there is major issues and loopholes in the complete system which is incurring a huge loss to the owners. To serve this purpose and remove every loophole with a single solution, Star Link has designed and developed a solution namely Tea Garden Solution.
Tea Garden Solution is a combination of hardware and software which takes care of various activities in the tea garden.
For Attendance purpose:– Since there are a huge number of workers employed in tea gardens, we have segregated the workers into different categories like permanent, contractual, and emergency. In the Biometric Attendance Machine, we have also created work-heads for various types of activities like tea plucking, water sprinklers, and labor.
Depending on the locations, we have also provided location cards. This has solved the issue, as for every worker, their fingerprint is registered and they mark their attendance based on the above parameters i.e work-heads, locations, & category.
For Tea Leaves Weighment:– We have designed our solution in such a way that all the manual interpretation of the operation cycle is removed. To make tea leaf measurement process automated, we have integrated the weighing scale with the biometric device. Now every time any worker measures their tea leaves plucked in a day, their measurement record is automatically updated against their name in the software.
For Payment Process:– In this solution, our inbuilt payroll software calculates the salary/wages based on the work heads. Some workers are daily wage workers and some are weekly. We have also managed the solution in such a way that wages can be calculated on the basis of tea leaves measurement at the end of the day.
Lastly, multiple reports are generated for each activity and discrepancy reports are also generated like who forgot to punch, who forgot to measure tea leaves, etc. Moreover, you can generate reports daily, weekly, work-heads wise, location wise, and tea weight wise. Implementation of this solution can certainly help to remove the loopholes in the existing system and helps you to manage everything with a single click of a mouse.
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Tea Garden Solution is an integrated hardware and software solution for tea gardens and tea estates. It helps manage workforce attendance, work-heads, worker categories, locations, tea-leaf weighment, wage/payment processing, and operational reporting through a centralized system.
The solution helps address common challenges associated with manual attendance, tea-leaf weighment, wage calculation, record keeping, and operational discrepancies. By connecting biometric attendance with digital weighing and payroll processes, it reduces manual intervention and improves transparency.
Tea gardens can have a large and diverse workforce, making manual attendance difficult to monitor accurately. Biometric attendance identifies workers through their registered fingerprints and records attendance against relevant worker categories, work-heads, and locations, helping reduce attendance-related discrepancies.
Workers are registered in the biometric system using their fingerprints. Attendance can then be recorded according to parameters such as worker category, work-head, and location. This creates a more structured record of where and under which activity a worker has reported.
The system can categorize workers into groups such as permanent, contractual, and emergency workers. These categories can then be used for attendance tracking, reporting, and wage-related processes.
Work-heads are categories used to identify the type of activity performed by workers. Star Link’s solution supports work-heads for activities such as tea plucking, water sprinkling, and labour/general work, allowing attendance and workforce records to be organized according to the assigned activity.
The solution integrates a digital weighing scale with the biometric device. When a worker’s tea leaves are weighed, the measurement can be automatically associated with that worker’s identity and updated in the software, reducing the need for manual recording.
Digital weighing helps reduce manual intervention and recording errors during the tea-leaf measurement process. The recorded weight can be associated with the relevant worker, creating a clearer connection between worker identity, attendance, and daily tea-leaf production.
The integrated payroll functionality can calculate wages according to the organization’s payment structure and work-heads. The solution supports daily and weekly wage arrangements and can also calculate wages based on the quantity of tea leaves measured.
Tea Garden Solution is designed for tea garden owners, tea estate management teams, HR/admin departments, payroll teams, supervisors, and managers who need to manage a large workforce and monitor attendance, tea-leaf production, wages, and operational records.
The solution can be used across tea gardens, tea estates, plantations, worker locations, attendance points, and tea-leaf weighment stations. Location-based mapping and reporting help management track workforce activity across different areas of an estate.
The system can generate reports based on location, work-head, worker category, tea weight, and different time periods. It can also generate discrepancy reports identifying issues such as workers who did not record attendance or workers whose tea-leaf weighment was not recorded. Reports can be generated in XLS format.
Management can use discrepancy reports whenever they need to identify gaps between expected and recorded activities. For example, the system can highlight workers who missed attendance or workers who did not have tea-leaf weighment recorded, helping supervisors investigate issues quickly.
The solution connects biometric attendance, digital weighing, payroll, and reporting into a single workflow. Instead of separately maintaining attendance registers, tea-weight records, and wage calculations, relevant information can be captured digitally and used across the connected processes.
An integrated Tea Garden Management System provides a centralized way to manage workforce attendance, worker categories, work-heads, locations, tea-leaf weighment, wage processing, and reports. It can improve record accuracy, reduce manual intervention, identify discrepancies, and give management better visibility into daily operations.
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